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 To help facilitate your exchange experience, a number of forms must be signed
and/or completed by you, your host university, your home institution, or your
program sponsor during the course of your program. Some of these forms can be
downloaded in PDF format. To open and print these documents, you must have the
Adobe Acrobat Reader software. If your computer does not have a copy of the
program, you may download a free copy by clicking on the "Get Acrobat Reader"
icon to the right. Once you download Adobe Acrobat, click on the appropriate link to
access your forms.
FORMS YOU MUST COMPLETE BEFORE YOUR DEPARTURE:
Please download the appropriate language version, if available. Unless noted otherwise, these forms should be submitted by the date indicated in your email notification. Please contact your Fulbright Commission or Public Affairs Sections of the United States Embassy to confirm whether the forms should be submitted to them or sent directly to LASPAU. It is not necessary to send any of the documents by express mail or fax. If you are sending forms to LASPAU, please send them to the following address:
LASPAU - Notification Documents
25 Mt. Auburn Street
Cambridge, MA 02138-6095, USA
- Acceptance of Scholarship Form: Fill out this form, indicating whether or not you accept the scholarship, and sign it: English | Spanish | Portuguese | French
- Fulbright Terms and Conditions of Grant: This document details your rights and responsibilities as a Fulbright grantee. Sign this form as proof that you have read the terms and that you are in agreement with them: English | Spanish | French.
- Release of Application and Academic Information Form: Sign this form to authorize LASPAU to request information from your U.S. host institution pertaining to the admissions process and your subsequent academic progress: English
- Certificate of Health: This form is to be filled out by a physician in your home country and returned to the Fulbright Commission or Public Affairs Section of the U.S. Embassy. Make a copy of this form as you will need it to enroll at your U.S. university: English | Spanish | Portuguese | French
- Dependent Visa Information Form: This form allows LASPAU to initiate the processing of J-2 Family Visas for the family members who will be joining you in the United States at the beginning of your academic program. Along with the requested information on the form, we require documentation confirming you have funds and insurance coverage for your family during their stay in the United States. Please fax the completed form and supporting documentation to LASPAU no later than three months before your family's planned arrival: English
FORMS YOU MUST COMPLETE AFTER YOUR ARRIVAL:
- Confirmation of LASPAU Grantee Presence at Host Institution: Have your international student advisor or the appropriate official sign this form indicating your date of arrival at the university, and return the completed form to LASPAU within 15 days of your arrival. We need this form in order to maintain your legal status in the United States and issue you further maintenance payments. Click here to access a PDF version of this form.
- Information Sheet: This sheet includes three forms: 1) the Grantee Information Form provides LASPAU with information about you, your university, and your home institution; 2) the Program Planning Form provides confirmation that your academic program meets the requirements of your LASPAU-administered grant; 3) the Academic Information Release Form authorizes LASPAU to obtain your academic information from your university in the event of your absence. Complete and return the Information Sheet to LASPAU within 30 days of starting your academic program. Click here to access a PDF version of this sheet.
FORMS YOU MUST COMPLETE DURING YOUR ACADEMIC PROGRAM:
- Summer Planning Form: Complete and return this form to LASPAU by mid-April to avoid problems with tuition coverage or delays in maintenance payments. Click here to access a PDF version of this form.
- Academic Progress Report: Twice a year, you will be asked to report electronically on your grades and enrollment plans. The electronic report will, in turn, be sent to your program sponsor. You will be notified when this form is available on the LASPAU website.
FORMS YOU MUST COMPLETE AT THE END OF YOUR ACADEMIC TRAINING (IF APPLICABLE):
- Confirmation of Academic Training Completion Form: Fill out this form with your academic training supervisor. Please return the completed form to LASPAU before the end of your academic training. Click here to access a PDF version of this form.
FORMS YOU MUST COMPLETE AT THE END OF YOUR ACADEMIC PROGRAM:
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